Online Booking for Nutritionists: First Visits and Follow-Ups
Set up online booking for nutritionists with separate first visit and follow-up services, online and in person. See what to ask clients when they book.
LRLucas Ribeiro Cavalcante · Founder of Via6
In this article
- Short answer
- Why separate first visits and follow-ups in your calendar?
- How do you set up an online booking page for nutritionists?
- Online and in-person consultations: how do you organize them?
- What should you ask for when someone books?
- How do you promote your booking page within professional rules?
- Example texts for your booking page and bio
- Next step: put your booking calendar online
- Frequently asked questions
An online booking page for nutritionists keeps first visits and follow-ups as separate services, each with its own length. You set whether sessions are online or in person and what to ask for when someone books. Clients choose a time from your link, with no back-and-forth messages.
Why separate first visits and follow-ups in your calendar?
A first visit usually takes longer because you need to understand the client's history, eating habits, daily routine, recent lab results and goals. A follow-up is usually shorter and focused on adjusting the plan. If both appear with the same length in your calendar, you either lose time or leave gaps.
With Via6, you add each service with a name, a duration and a price. For example: First visit, 60 minutes and Follow-up, 30 minutes. Clients see both options and pick the one they need. This already reduces booking mistakes and back-and-forth questions in your DMs. (Set your own prices in your local currency.)
Some nutritionists prefer to show only the session length and leave the price for the first conversation. Check the rules of your professional body or regulator on displaying prices before you decide.
How do you set up an online booking page for nutritionists?
You can use a tool like Via6, which brings your calendar and links together on one page. The client opens your link, chooses the service, the day and the time. The confirmation is sent by email to you and to the client.
- Create your page on Via6
Go to via6.app and build your page in about 5 minutes by dragging ready-made blocks. You can add links to your Instagram, your WhatsApp and your booking calendar.
- Add your services
In the booking block, add First visit and Follow-up with different lengths. If you see clients both online and in person, create separate services for each format.
- Set your availability
Enter the days and hours you are available. The calendar shows only open slots, which helps avoid clashes.
- Share your link
Put your page link in your Instagram bio and in your other channels. On Instagram, you can usually find it under Edit profile, in the links area (menu names can change with app updates). Clients can then book on their own, without you replying to DMs.
Online and in-person consultations: how do you organize them?
Many nutritionists offer both formats. The best approach is to create separate services for each one, with their own lengths and prices. For example: Online first visit, 60 minutes and In-person first visit, 60 minutes. (Set your own prices in your local currency, or leave them out of the booking page.)
On your page, add a text block with instructions for online sessions: the video call link, a scale, a measuring tape, recent lab results. Clear preparation reduces no-shows and late arrivals.
If you use WhatsApp to send the video call link, you can create a WhatsApp link with a pre-filled message and add it to your page. Format the number with the country code and digits only, and encode the text for a URL (spaces become %20). The client taps it and gets the instructions right away.
What should you ask for when someone books?
Besides choosing the service, day and time, it helps to collect some information before the visit. This speeds up the first session and saves you from chasing details later. Keep the booking step short, and ask for detailed health information after the booking is confirmed.
- Full name and phone number with country code
- Main goal (weight loss, muscle gain, general health, etc.)
- Whether they have recent lab results
- Any food restrictions or health conditions
- How they found your work
Since the booking step is short, you can ask the client to send these details after booking. Add a text block to your page with a request like: “After you book, send me your main goal and whether you have recent lab results on WhatsApp or by email.” This way, you get the information before the first visit.
Links, WhatsApp, QR code and booking in one link. Free, no credit card.
How do you promote your booking page within professional rules?
Nutritionists must follow the code of ethics and advertising rules of their professional body or regulator. Avoid promises of results, such as “lose 15 pounds in a month”. Focus on your qualifications and on what the client can expect from the consultation.
In your Instagram bio, for example, you can write: “Clinical and sports nutritionist. Online and in-person visits. Book through the link below.” This is informative and does not promise results.
Rules differ by country and region, and some titles, such as “dietitian”, may be protected where you practise. If you are unsure what you can publish, check the guidance from your regulator or professional body.
Example texts for your booking page and bio
- Hi! I'm Sarah, a clinical nutritionist. I see clients online and in person in Manchester. Choose a service below and book your time.
- First visit: 60 minutes, with a full health history review and an initial meal plan. Follow-up: 30 minutes, for adjustments and ongoing support.
- For online sessions, have ready: a scale, a measuring tape and any recent lab results. The video call link will be sent by email after your booking is confirmed.
- Clinical and sports nutritionist | Online and in-person visits | Book your appointment through the link
- Sarah Mitchell | Nutrition for health and performance | First visits and follow-ups | Book here
- Nutritionist focused on healthy eating habits | Online consultations across the UK | Pick your time here
Next step: put your booking calendar online
Start by creating your page on Via6. The free plan lets you add one service to your calendar and receive up to 50 bookings per month. When you need more services and pages, you can compare the Via6 plans.
Add the link to your Instagram bio and, if you want, create a QR Code for your business card. Clients can book on the spot, without needing you to be online. You can also read about how to reduce no-shows from clients who book online.
If you already use another link-in-bio tool, you can switch your links to Via6 and keep everything in one place.
Frequently asked questions
Do I have to pay to use Via6 online booking?
No. The free plan lets you create one page with one service on your calendar and up to 50 bookings per month. No credit card is required. If you need more services or pages, you can choose the Pro plan. See the Via6 plans for details.
Do clients get a reminder before the appointment?
Yes, Via6 sends the client a reminder by email. The client also receives a confirmation by email as soon as they book. Via6 does not send reminders by WhatsApp or SMS.
Can I ask for a deposit when someone books?
Via6 does not charge deposits automatically. You can add a payment link or the payment details you already use to your page, and agree on payment directly with the client. To learn how to reduce missed appointments, read how to reduce no-shows from clients who book online.
How do clients reschedule or cancel?
Clients can reschedule or cancel through your page link. You receive an email with the change, so they don't need to message you to make it.
Written with AI assistance, checked against product data, and published by Via6 on Oct 12, 2026.How we write→
Founder of Via6. Oversees the product and sets the editorial agenda for this blog, written for businesses that take appointments and want to get clients through their bio link.
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